Contract Details

Awarding Agency:
Ghana Cocoa Board
Tender Package No:
Tender Type:
Contract Type:
Open Tender
Lot #:
Tender Description:


1. Ghana Cocoa Board intends to apply part of its budgetary allocation to fund eligible payments under frame work agreements for the procurement of various Pharmaceutical Products as indicated below:

No. of Lots Description Qty. Delivery Terms Delivery Site Tender Security

Medicines and Non-Medicine Consumables
Call-Off Basis for a period of 24 months
Cocoa Clinic Accra and Cocoa Clinic Kumasi
2% of Total Tender Price from reputable a Bank

2. Ghana Cocoa Board invites sealed tenders from eligible tenderers for the procurement of various Pharmaceutical Products through frame work agreement. Tendering will be conducted through the National Competitive Tendering procedures specified in the Public Procurement Act, 2003, Act 663 as amended by the Public Procurement (Amendment) Act 2016, Act 914 and the Guidelines of the Public Procurement Authority.

3. Further information may be obtained from the Senior Procurement Manager, Ghana Cocoa Board, 5th Floor, Room 502 from Tuesday, 1st June 2021 between the hours of 8.30 a.m. and 4.30 p.m.

4. A complete set of tender documents in English may be inspected and purchased by
interested Tenderers on the submission of a written application to the address below and
upon payment of a non-refundable fee of Three Hundred Ghana Cedis (GH¢300.00).
The method of payment will be Cash or Bankers Draft payable to Ghana Cocoa Board.

5. Payment for the planned contract will be effected within Forty (45) days of acceptance of
delivery. The Board reserves the right to terminate the contract if the supplier fails to perform
to the required standard agreed on in the tender.

6. COCOBOD will enter into a call – off contract (i.e. Framework Agreement) with the supplier
for a period of two (2) years. The call – off period would be on quarterly basis.

7. The Purchase order call-offs will be subject to the terms and conditions of the framework
agreements. The tender shall be valid for a period of one (1) year after the date of submission.
An allowance of price flexibility margin on the award price would be made to take care of
forex variations and inflations during lock- in period (one year). This allowance will ONLY
apply after the expiration of the tender validity period of one (1) year in the absence of
forex variation and inflations during lock-in period.

8. All Tenders must be accompanied by a Tender Security of not less than Two Percent
(2%) of the total tender price from any reputable Financial Institution.

9. Late tenders will not be accepted and will be returned unopened to the tenderer. Tenders
will be opened in the presence of the Tenderers’ representatives who choose to attend at the
Board Room, 4th Floor (Room 407) Cocoa House, immediately after close of
tender on Wednesday, 30th June, 2021 at 11.00 a.m.

7. It is mandatory that tenderers include in their tenders the underlisted statutory
- Business Registration Certificate
- Valid Ghana Revenue Authority Tax Clearance Certificate
- Valid SSNIT Clearance Certificate
- VAT Certificate/Evidence of VAT Exemption
- Public Procurement Authority (PPA) Registration Certificate
- Food and Drugs Authority Certificate
- Valid Certificate of Registration from the Pharmacy Council
- The Pharmaceutical Wholesaler/Manufacturer must show proof of registration of the facility by a Pharmacist

8. A successful Tenderer shall be required to submit 5% of the total tender price as
Performance Guarantee from a Reputable Bank, in a format provided in the tender
document before a Contract is awarded.

9. Tender clearly labeled and marked “PROCUREMENT OF VARIOUS
PHARMACEUTICAL PRODUCTS” must be deposited in a tender box at the address
below on or before Wednesday, 30th June, 2021 at 11.00 am;

The Procurement Department
Ghana Cocoa Board, Cocoa House, Accra
5th Floor, (Room 502)
Opposite The Ghana Supply Company Ltd. on the Kwame Nkrumah Ave.

Telephone Nos. : 233-0302-661873
Fascimile : 233-0302-667104

E-mail :


Approval Auth:
Central Tender Review Committee
Contract Date:
31st January, 2022
Delivery / Completion Date:
31st January, 2023
Contract Currency:
Ghana Cedi
Contract Award Price:

Contract Awarded To:
Company Email:
Company Address:
Company Tel:
Supplier #: