Expression of Interest - Details
- Eoi Name:
- Implementation Of Automated Pension Payroll System
- Pack #:
- GR/CAGD/EOI/APPS/01/2017
- Post Date:
- 22nd December, 2017
- Submit Date:
- 18th January, 2018
- Tender Cat:
- Consultancy Services
- Agency:
- Controller And Accountant General Department
- Industry:
- IT Services
- Description:
- 1. The Controller and Accountant General’s Department of the Ministry of Finance intends to apply part of its budgetary allocation to payments under the contract for the implementation of an Automated Pension Payroll System.
2. The objective of the assignment is to provide an Automated Pension Payroll System managed in-house by CAGD that:
a) Delivers a flexible, extensible architecture and tools designed to accommodate the dissimilar landscape of retirement pension payments.
b) Has robust functionalities to manage a diverse range of plans and options with configurable, plan-specific, effective dated business rules to expedite eligibility, calculation of retiree and alternate payee forms of payment
c) Ensures timely and accurate pension payment & reporting.
d) Employment of biometric technology to verify all pensioners before the payment of pensions and gratuities.
SCOPE OF SERVICE
3. The scope of the assignment will include, but not limited to the following:
a) Determine detailed user requirements for the software based on the business requirements of CAGD
b) Detailed design recommendations in a systems requirements study for the proposed software. The design should be flexible to incorporate changes in activities or future phases of the assignment and shall be done in close collaboration with CAGD and relevant stakeholders.
c) Automate pension payroll function to ensure separation of duties
d) Web based on-line portal for pensioner self service
e) System should be able to receive data manually or electronically (through interface or integration with the HRMIS)
f) Provision of an integrated output file for transferring data with minimum or no manual intervention to internal system (pension payroll processing platform)
g) Provision of end user training
h) Provision of biometric technologies to confirm proof of life of pensioners
i) Generate accurate, complete and timely reports – both standard and adhoc.
j) Meet statutory and regulatory compliance requirements in respect of pension management and data protection.
k) Provide service and systems that are flexible enough to accommodate any future expansion and growth
l) Provision of an efficient and effective support and maintenance services
4. All pension data shall
a. Be in a single integrated database with built-in error checking and validity rules to ensure data consistency and segregation of functions between those creating new pension recipients, those approving and those authorising;
b. Be complete, timely and accurate calculation of monthly and lump sum (gratuity) payments;
c. able to distribute accurate and timely annual benefit notices to existing active members;
d. process payments to members of scheme entitled to receive such benefits and that payments are made at point of retirement;
e. ensure that appropriate controls are in place so that pension payments are complete and accurate;
f. allow setting up of rules for special situations such as, early retirement, widow benefits, minimum benefit formulas and regulatory mandates;
g. ensure that appropriate checks are in place to ensure payments are made to pensioners by the 15th of the following calendar month in line with pension regulations;
h. allow for performance of monthly analytical checks to identify unusual trends for action to be taken and also define projection methods to support pension estimates based on future retirement dates.
- Source of Funds:
- Internally Generated Funds
- Region:
- Greater Accra
- District:
- Accra Metropolitan District
- Contact Person:
- Procurement Unit, Block A, Room 53, Controller and Accountant Generals Department Ministries, Accra
- Email :
- kkbosompem@yahoo.co.uk
- Tel :
- 2.33249E+11
- Fax :
- Website: